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Event Planning And The Art of Venue Contract Negotiation (Part II): What Can You Negotiate?

In our last post, we covered all of the elements of a contract. The next stage in reviewing a contract is understanding the key costs involved in hosting your event, and beginning the negotiation process. When negotiating terms of the agreement, everything is negotiable — well, almost everything. Here’s our list of items you should negotiate with your chosen venue: Read more…

Event Planning And The Art Of Venue Contract Negotiation

You have gone through great lengths to determine your needs for your event, traveled far and wide (with hopefully good travel karma) to visit different venues, and are now in the zone where you have selected your ideal venue. Early on, you had provided an in-depth Request for Proposal prior to visiting the venue that included items such as preferred dates, space requirements, sleeping room needs and food and beverage requirements. Next step: obtain a contract. Here’s what you need to know about the layout and standard elements in a typical venue contract. Read more…

Conference Marketing: How To Create A Post-Event Analysis

You’ve worked hard for months to produce your conference, put in long hours on site, and now you’re ready for a 3-day nap. But wait! You’re not done yet. Before you put an event to bed, it’s vital to capture all of the data, lessons learned and recap notes you’ll need when planning the next one. And that includes a look at your marketing efforts for the event – in particular, a recap of what produced success (and should be replicated next time). Read more…

Event Planning And The Venue Search: The Request For Proposal

You are planning an event and have spent the necessary time reviewing your events needs from the time to host the event, your anticipated attendance, meeting space requirements, etc. Now it’s time to take all of this detail and lay out a simple yet concise Request for Proposal (RFP). An RFP allows you to communicate your meeting needs to different venues and helps match your event to the ideal venue. Read more…